It is also best practice to add a sort number onto each page so an audit can be conducted to confirm that the pages have been collated correctly and are in the correct order. Typically when a piece has multiple pages with generic information, the piece is inserted one after the other, as the sequence does not matter, but when there is personalized information it is better to nest the pages to ensure that personal information is consistent. A printer can either print the pieces in the correct order or print each version separately and collate the pieces when inserting.
In these cases the piece can either be inserted one after the other or can be nested behind each other. When a piece needs to be inserted into a regular #10 envelope collating will need to be done after the piece is folded when the pieces are being inserted. Once the files are printed they can be directly inserted into 9x12 envelopes stapled or binded and will remain in the correct order and grouping. We can also setup your variable data merge so that the file is in the correct format to be collated when printing.Ĭollating during the printing process works well for packets that will be stapled, binded, or inserted into a 9”x12” envelope. Therefore, it is the printing option you’ll probably use 99 of the time. At Action Mail we can collate when printing (as long as the file has a FreeForm, PPML, Creo VPS, Xerorx VIPP, PDF/VT imposition or needs to be collated after a set number of pages) and can also collate after printing when inserting or assembling the piece. Collated printing is the default printing option for all of your Microsoft Office documents (Word, Excel, PowerPoint etc.). Pages can be collated based on a set number of pages (after every nth page) or after each record (when printing variable data). American Heritage® Dictionary of the English Language, Fif. Collating is important when sending multiple page documents like open enrollment information, financial documents, statements, etc that have sensitive and personalized information on each page. collation synonyms, collation pronunciation, collation translation, English dictionary definition of collation.
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